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“150 on the Road” – Celebrating Institutional Themes

How an alumni community celebrates milestones says a lot about what that community values, and how an alma mater inspires that community. Advancement teams that structure campaigns with these themes in mind are at a strong advantage.

Such is the case of the ongoing celebration of the 150th anniversary of my alma mater, Boston College. From Mass at Fenway Park to an ongoing series of academic symposiums, there is an overarching theme of the importance of service. With a plethora of global, local and in-the-classroom service opportunities at Boston College there is a strong focus on being “men and women for others” in the Jesuit tradition.

That is why I was particularly excited to learn about “150 on the Road,” a seven-city service project tour that gathers family and friends of the Boston College community together for “fellowship, networking and volunteering.” In total, the tour’s mission (which can be followed by the hashtag #WeAreBC150), is to package 150,000 meals for hungry families.

When checking-in with BC’s Director of Stewardship, Joy Moore, she explained that “150 on the Road” was inspired when the office was trying to, “find a way to bring a bit of the 150th anniversary spirit and excitement to alumni across the country.” Joy also explained the importance of the campaign being a “‘grassroots, family-friendly’ service project,” as it brings all ages into the celebration. Through an interactive site that was developed for the campaign, Joy and her team aim to share the emotion and unique stories that ensue via live-time tweets and an active Instagram gallery.

Another valuable component of this campaign is that alumni who are unable to participate also have the option to direct a monetary gift to specific service organizations that they were members of while on campus. For alumni who are normally frustrated with an inability to give to a particular group they were affiliated with, targeted giving can be a valuable way to bring them back into the greater conversation.

To pick what cities would be a part of the tour, Joy explained that her team took into consideration cities that have “large numbers of alumni and parents” and so far, has a seen a huge reception from alumni in numbers “greater than we ever expected!” Personally, I can’t wait to join in the action when the campaign comes back to campus this April.

If this is a campaign idea that sounds interesting to you, make sure to reach out to Stop Hunger Now. Also, please share ideas that your institution is using to celebrate their milestones and what themes your institution cherishes.

Endowment Spending & Growth Calculator

Enter your fund's current value and adjust the return, spending, and inflation sliders to see how its value in today's dollars changes over time.

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4. Continue to Steward Donors

Your relationship with the donors who give to your endowment doesn’t end when you secure their gifts. Because your endowment exists to make a difference in the long term, your supporters will want you to keep in touch about its progress. Ongoing stewardship means keeping donors updated about your endowment’s performance and impact. A report that strengthens your relationship with donors should cover:
  • The fund’s balance at the start and end of the year
  • Spending amounts and allocations
  • How the fund’s returns compare to your investment targets
  • A short narrative detailing the specific impacts the endowment achieved
Create a report for each endowment rather than sending an identical document to everyone. A donor who endowed a scholarship wants to hear about the students it supported, while a donor who endowed a building fund wants updates on construction projects.

5. Upgrade Your Endowment Management Tools

Your endowment management tools should make applying your spending policy across every fund easy. Investing in dedicated software is especially useful as your endowment grows. Handling unitization in spreadsheets might work for a few funds, but as you begin to manage dozens or hundreds of gifts, dedicated software can save your team time spent manually calculating gains and losses for each one.

Why Nonprofits Need Dedicated Endowment Management Software

Dedicated endowment software brings accuracy and consistency to every part of the management process, from tracking individual funds to improving security. See how these solutions compare to a spreadsheet-based approach: nfographic table outlining the information below.

How These Methods Compare:

In managing your endowment with traditional spreadsheets, you may see:
  • High administrative burden: Manual entry across disconnected systems
  • Limited security and audit footprints: Reduced version control and audit trail visibility
  • Difficulty with donor transparency: Spreadsheets provide only static data that is difficult to turn into custom results.
By using dedicated software, you are likely to find the following improvements:
  • Lower administrative burden: Automated fund tracking and calculated allocations
  • Enhanced security and audit footprint: Audit-ready reconciliation with clear tracking
  • Greater donor transparency: Connects with reporting platforms
Dedicated endowment management software keeps your organization compliant while freeing up the time your team once spent manually managing spreadsheets.

Secure Your Endowment with Balance by EverTrue

Effective endowment management begins with excellent accounting. Balance by EverTrue handles unitization, applies spending rules, and produces audit-ready reports, so your team can spend more time on the donor relationships that built the fund in the first place.
  • Turn your data into a clear picture of long-term impact. Combine accurate fund accounting with donor reporting that showcases impact.
  • Connect with the tools you already use. Pair Balance with Impact by EverTrue and ODDER by EverTrue to create and deliver compelling digital endowment reports that you can send to donors with ease.
  • Know where every fund stands in real time. Check market values, gift history, and available spending for any fund. Then, share view-only versions with your team, so everyone stays informed.
With Balance, your team can stop spending all your time on manual management and instead add balance to your endowment workflow.

Additional Resources

To learn more about managing your endowment and other ways that technology can help your organization, check out these additional resources: Less stress, higher endowment funds. Discover how Balance provides the organization, security, and accuracy your endowment needs. Request a demo.
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