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Customer Success Spotlight: Bard College at Simon’s Rock

As the EverTrue team continues to expand, Customer Success Manager Courtney Camps remains a key player in the achievements of many of our customers.

This week, I sat down with Courtney to chat about our partnership with Bard College at Simon’s Rock. Check out my Q&A with Courtney below, and hear about the school’s success with GivingTree from Director of Alumni & Parent Engagement, Cathy Ingram, in our case study. 

What were Bard College at Simon’s Rock’s biggest goals in starting to work with EverTrue?

The biggest challenge Bard College at Simon’s Rock faces is that they are a very small advancement team of five people. Before GivingTree, Meghan, who is in charge of advancement services, was overwhelmed because the office was so strapped for time and resources. A majority of Meghan’s time was spent pulling reports, so they needed something that would allow them to execute that work more efficiently. Since the team is small, it is almost like GivingTree has added another person on their team, allowing them to free up time.

Beyond that, like everyone, they are looking for new donors, so they see GivingTree as a tool to help them re-engage folks that they will potentially get donations from later. They are already proving so far that finding people to engage or re-engage with has been made easier with EverTrue’s platform.

Why do you think Simon’s Rock has seen success with GivingTree?

Simon’s Rock has a unique community and takes an innovative approach to both learning and advancement. When we went out to visit them, we really hit it off… everyone was excited to learn about what our product could do for them. I remember sitting there with Rich Montone [Interim Director of Institutional Advancement at Simon’s Rock], and right after the meeting, using GivingTree, we made a list of alums that they should ask to be volunteers. Even in the first half hour, they were using our product and seeing results. For Rich, the return in investment was evident since he was already able to find everything he needed in a matter of seconds.

One concept to understand is that you will not get anything out of GivingTree unless you actually use it. We do work with schools that may be resistant to change… but for Simon’s Rock, they realized that they have to do something new to get new results, so they tried GivingTree and have already seen great success.

What are you most looking forward to in continuing to work with the team at Simon’s Rock?

I am most excited to talk about their success as we work closely with their team. Rich, Cathy, Meghan, and Jacqueline are all very dedicated individuals. Their entire team is super passionate about the work they do… they embody what the school is about, their mission, and their alumni.

I’m also looking forward to seeing where they’re at after having used GivingTree for a full fiscal year. They started using our product midway through last year towards the end of their annual fund. I am excited to work with them on events and solicitations so that they can have a bigger gauge on how they are doing rather than solely at the tail end of the fiscal year. I can’t wait to see what the future holds for them with EverTrue!

Learn how Simon’s Rock re-connected with a top prospect thanks to GivingTree!

Endowment Spending & Growth Calculator

Enter your fund's current value and adjust the return, spending, and inflation sliders to see how its value in today's dollars changes over time.

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4. Continue to Steward Donors

Your relationship with the donors who give to your endowment doesn’t end when you secure their gifts. Because your endowment exists to make a difference in the long term, your supporters will want you to keep in touch about its progress. Ongoing stewardship means keeping donors updated about your endowment’s performance and impact. A report that strengthens your relationship with donors should cover:
  • The fund’s balance at the start and end of the year
  • Spending amounts and allocations
  • How the fund’s returns compare to your investment targets
  • A short narrative detailing the specific impacts the endowment achieved
Create a report for each endowment rather than sending an identical document to everyone. A donor who endowed a scholarship wants to hear about the students it supported, while a donor who endowed a building fund wants updates on construction projects.

5. Upgrade Your Endowment Management Tools

Your endowment management tools should make applying your spending policy across every fund easy. Investing in dedicated software is especially useful as your endowment grows. Handling unitization in spreadsheets might work for a few funds, but as you begin to manage dozens or hundreds of gifts, dedicated software can save your team time spent manually calculating gains and losses for each one.

Why Nonprofits Need Dedicated Endowment Management Software

Dedicated endowment software brings accuracy and consistency to every part of the management process, from tracking individual funds to improving security. See how these solutions compare to a spreadsheet-based approach: nfographic table outlining the information below.

How These Methods Compare:

In managing your endowment with traditional spreadsheets, you may see:
  • High administrative burden: Manual entry across disconnected systems
  • Limited security and audit footprints: Reduced version control and audit trail visibility
  • Difficulty with donor transparency: Spreadsheets provide only static data that is difficult to turn into custom results.
By using dedicated software, you are likely to find the following improvements:
  • Lower administrative burden: Automated fund tracking and calculated allocations
  • Enhanced security and audit footprint: Audit-ready reconciliation with clear tracking
  • Greater donor transparency: Connects with reporting platforms
Dedicated endowment management software keeps your organization compliant while freeing up the time your team once spent manually managing spreadsheets.

Secure Your Endowment with Balance by EverTrue

Effective endowment management begins with excellent accounting. Balance by EverTrue handles unitization, applies spending rules, and produces audit-ready reports, so your team can spend more time on the donor relationships that built the fund in the first place.
  • Turn your data into a clear picture of long-term impact. Combine accurate fund accounting with donor reporting that showcases impact.
  • Connect with the tools you already use. Pair Balance with Impact by EverTrue and ODDER by EverTrue to create and deliver compelling digital endowment reports that you can send to donors with ease.
  • Know where every fund stands in real time. Check market values, gift history, and available spending for any fund. Then, share view-only versions with your team, so everyone stays informed.
With Balance, your team can stop spending all your time on manual management and instead add balance to your endowment workflow.

Additional Resources

To learn more about managing your endowment and other ways that technology can help your organization, check out these additional resources: Less stress, higher endowment funds. Discover how Balance provides the organization, security, and accuracy your endowment needs. Request a demo.
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