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Increase Alumni Engagement Without Increasing Budget

You can never have enough alumni engagement. But as fundraisers, it’s key to engage your alumni in ways that aren’t just around asking for or collecting donations. You’ve got to lay the groundwork for those interactions in ways that excite your base and increase their connection to your institution.

Is all that even possible without blowing your whole budget?

We believe that it is, and we were happy to discover that UCLA agrees with us.

In a recent post on npENGAGE, they shared their strategy for increasing engagement without a spike in spending.

What stood out to us is that they kept things simple, clearly defined their metrics for success, took advantage of all their technology and, once they started tracking data, altered their approach as soon as they saw the first round of results.

In a classic case of keeping things simple, they avoided a big price tag by sticking to events that took place online. Getting everything up and running required a lot of work for the team, of course, but using technology to engage their alumni allowed them to avoid a big price tag.

We won’t spoil it, but after one of their initial events, the data they were tracking pointed to a pretty significant gap in their new approach. So they adjusted quickly, and addressed it almost immediately. And their second round of events helped to fill in the original shortcomings.

Trying to increase alumni engagement can seem like a daunting task. We get it. But reading about UCLA’s approach reminded us that it’s far from an impossible problem. Decide what’s important to your organization, choose how to measure it then get creative and iterate. You don’t have to change the department all at once, but as you iterate over time, you’ll make a huge impact.

Want an easy place to start? Everyone has access to LinkedIn, and it’s got a ton of tools you can take advantage of to engage our alumni. Learn more here.

Endowment Spending & Growth Calculator

Enter your fund's current value and adjust the return, spending, and inflation sliders to see how its value in today's dollars changes over time.

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4. Continue to Steward Donors

Your relationship with the donors who give to your endowment doesn’t end when you secure their gifts. Because your endowment exists to make a difference in the long term, your supporters will want you to keep in touch about its progress. Ongoing stewardship means keeping donors updated about your endowment’s performance and impact. A report that strengthens your relationship with donors should cover:
  • The fund’s balance at the start and end of the year
  • Spending amounts and allocations
  • How the fund’s returns compare to your investment targets
  • A short narrative detailing the specific impacts the endowment achieved
Create a report for each endowment rather than sending an identical document to everyone. A donor who endowed a scholarship wants to hear about the students it supported, while a donor who endowed a building fund wants updates on construction projects.

5. Upgrade Your Endowment Management Tools

Your endowment management tools should make applying your spending policy across every fund easy. Investing in dedicated software is especially useful as your endowment grows. Handling unitization in spreadsheets might work for a few funds, but as you begin to manage dozens or hundreds of gifts, dedicated software can save your team time spent manually calculating gains and losses for each one.

Why Nonprofits Need Dedicated Endowment Management Software

Dedicated endowment software brings accuracy and consistency to every part of the management process, from tracking individual funds to improving security. See how these solutions compare to a spreadsheet-based approach: nfographic table outlining the information below.

How These Methods Compare:

In managing your endowment with traditional spreadsheets, you may see:
  • High administrative burden: Manual entry across disconnected systems
  • Limited security and audit footprints: Reduced version control and audit trail visibility
  • Difficulty with donor transparency: Spreadsheets provide only static data that is difficult to turn into custom results.
By using dedicated software, you are likely to find the following improvements:
  • Lower administrative burden: Automated fund tracking and calculated allocations
  • Enhanced security and audit footprint: Audit-ready reconciliation with clear tracking
  • Greater donor transparency: Connects with reporting platforms
Dedicated endowment management software keeps your organization compliant while freeing up the time your team once spent manually managing spreadsheets.

Secure Your Endowment with Balance by EverTrue

Effective endowment management begins with excellent accounting. Balance by EverTrue handles unitization, applies spending rules, and produces audit-ready reports, so your team can spend more time on the donor relationships that built the fund in the first place.
  • Turn your data into a clear picture of long-term impact. Combine accurate fund accounting with donor reporting that showcases impact.
  • Connect with the tools you already use. Pair Balance with Impact by EverTrue and ODDER by EverTrue to create and deliver compelling digital endowment reports that you can send to donors with ease.
  • Know where every fund stands in real time. Check market values, gift history, and available spending for any fund. Then, share view-only versions with your team, so everyone stays informed.
With Balance, your team can stop spending all your time on manual management and instead add balance to your endowment workflow.

Additional Resources

To learn more about managing your endowment and other ways that technology can help your organization, check out these additional resources: Less stress, higher endowment funds. Discover how Balance provides the organization, security, and accuracy your endowment needs. Request a demo.
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