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Young Alumni Perspective: Hai Zhou (Williams ‘11)

I applied to Williams College 5 years ago without having been to this country or knowing much about Williams. I embarked on an 18-hour trip from my hometown of Shanghai and started my adventure in the “Purple Valley”. Like many international students, I encountered both language and culture barriers. Professors, my dorm-mates, staff in the dining halls, and passers-by I met on the street were all really nice and helpful, and soon I no longer had problems communicating with people. I made a lot of friends very quickly.

Four years went by fast. I made more friends, met more people in the community, interned at a company founded by an alumnus, participated in the summer science research program, helped building online projects for the college diversity initiative and the Gaudino Memorial Fund in Educational Resources. I hiked, biked, swam, skied, and met my girlfriend. We both felt grateful to Williams and we volunteered to be class agents for the alumni relations office.

The Williams Senior Class Gift Campaign

The alumni agent team of our class spent great effort during our last semester at Williams, and yes, we broke a record of 77% participation rate in the senior gifts campaign. Having focused on running the campaign together with the whole alumni fund team, I was happy about my contribution in this achievement, but I was not so clear about what it would mean to have a bond with my classmates and my alma mater beyond graduation.

I found my first job at Bon’App after graduation through one alumnus, Maria Tucker. Later at the same office building, I met Douglas Jebb and told him how I got here. He said, “Aha, looks like we’ve got the Williams pipeline going on!” This comment touched the bottom of my heart, and for a second I seemed to have got a hint for my quest early on. Maybe it is about networking to “climb high, climb far”, but it also seems to mean a little more than that.

It did not take long when I ran into another Williams alum. I was wearing a Williams hoodie, crossing the Charles River on a beautiful afternoon, and suddenly I heard someone shouting “Wil-liams!” The girl from Williams was taking a break with her friends. She could have let the chance go by, but she would just stop me to chat a few words and to introduce herself and her friends, even without any purpose. I then realized that it’s not just about professional connections, but a mere joy of reuniting with people sharing a memory.

I ran into two more alumni when in both cases I was wearing a Williams t-shirt with the seal on the back. Life went on after Williams, but part of it is still tied to the Purple Bubble.

Turning My Passion Into A Career

Now I’m wearing a purple “class agent” t-shirt I received from the alumni office, and working with a group of people passionate about alumni engagement here at EverTrue. I am so glad that there are other people having the same feeling as I do and willing to invest their energy into the endeavor of bringing people together. I now also have a better answer for my quest: whether going after a career path or the seal on a t-shirt, it is an ever-true symbol that reminds people of a shared pride. I’m looking forward to delivering this message to more people and carrying my quest to the next level at EverTrue.



Endowment Spending & Growth Calculator

Enter your fund's current value and adjust the return, spending, and inflation sliders to see how its value in today's dollars changes over time.

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4. Continue to Steward Donors

Your relationship with the donors who give to your endowment doesn’t end when you secure their gifts. Because your endowment exists to make a difference in the long term, your supporters will want you to keep in touch about its progress. Ongoing stewardship means keeping donors updated about your endowment’s performance and impact. A report that strengthens your relationship with donors should cover:
  • The fund’s balance at the start and end of the year
  • Spending amounts and allocations
  • How the fund’s returns compare to your investment targets
  • A short narrative detailing the specific impacts the endowment achieved
Create a report for each endowment rather than sending an identical document to everyone. A donor who endowed a scholarship wants to hear about the students it supported, while a donor who endowed a building fund wants updates on construction projects.

5. Upgrade Your Endowment Management Tools

Your endowment management tools should make applying your spending policy across every fund easy. Investing in dedicated software is especially useful as your endowment grows. Handling unitization in spreadsheets might work for a few funds, but as you begin to manage dozens or hundreds of gifts, dedicated software can save your team time spent manually calculating gains and losses for each one.

Why Nonprofits Need Dedicated Endowment Management Software

Dedicated endowment software brings accuracy and consistency to every part of the management process, from tracking individual funds to improving security. See how these solutions compare to a spreadsheet-based approach: nfographic table outlining the information below.

How These Methods Compare:

In managing your endowment with traditional spreadsheets, you may see:
  • High administrative burden: Manual entry across disconnected systems
  • Limited security and audit footprints: Reduced version control and audit trail visibility
  • Difficulty with donor transparency: Spreadsheets provide only static data that is difficult to turn into custom results.
By using dedicated software, you are likely to find the following improvements:
  • Lower administrative burden: Automated fund tracking and calculated allocations
  • Enhanced security and audit footprint: Audit-ready reconciliation with clear tracking
  • Greater donor transparency: Connects with reporting platforms
Dedicated endowment management software keeps your organization compliant while freeing up the time your team once spent manually managing spreadsheets.

Secure Your Endowment with Balance by EverTrue

Effective endowment management begins with excellent accounting. Balance by EverTrue handles unitization, applies spending rules, and produces audit-ready reports, so your team can spend more time on the donor relationships that built the fund in the first place.
  • Turn your data into a clear picture of long-term impact. Combine accurate fund accounting with donor reporting that showcases impact.
  • Connect with the tools you already use. Pair Balance with Impact by EverTrue and ODDER by EverTrue to create and deliver compelling digital endowment reports that you can send to donors with ease.
  • Know where every fund stands in real time. Check market values, gift history, and available spending for any fund. Then, share view-only versions with your team, so everyone stays informed.
With Balance, your team can stop spending all your time on manual management and instead add balance to your endowment workflow.

Additional Resources

To learn more about managing your endowment and other ways that technology can help your organization, check out these additional resources: Less stress, higher endowment funds. Discover how Balance provides the organization, security, and accuracy your endowment needs. Request a demo.
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